Become a Supplier
We are constantly looking for reliable and innovative suppliers to build a high-performing and responsible supply chain. By becoming a supplier with us, you will have the opportunity to collaborate with an organization that values integrity, sustainability, and the development of local communities.
How to Engage With Us
Companies and individuals who collaborate with us must comply with our values: Care, Courage, and Curiosity. The supplier code of conduct defines our requirements for suppliers, their subsidiaries, and subcontractors in essential areas such as health and safety, human rights, commercial integrity, local communities, environmental management, and regulatory compliance
Suppliers may be subject to a pre-selection process to prove that they meet or exceed minimum standards, such as ethical practices and anti-corruption measures. If necessary, we are committed to working collaboratively with potential suppliers to assist them in meeting these requirements.
In the event of a contract award, suppliers may be required to provide local content reports, covering aspects such as skills transfer, local recruitment, and contract awards to local suppliers during the execution of the SimFer contract.
We have developed a Simandou supplier portal to enhance our collaboration with registered companies in Guinea. Registering on this portal does not guarantee a contract with SimFer.
International companies interested in market opportunities will soon be able to access this portal. In the meantime, they can submit their service offers to: [email protected].
All our Calls for Tenders and Expressions of Interest (EOI) are available in real-time on the Subcontracting and Partnership Exchange (BSTP) website You can access it by clicking here and on the Simandou Supplier Portal.
The Simandou Supplier Portal enhances our collaboration with registered companies in Guinea. International companies interested in market opportunities will soon be able to access the portal; for these companies, please submit your service offer to: https://vendor.simandou.com/fr/s-identifier.
Third-party Due Diligence
Third-party due diligence is a necessary verification of a third party or company to assess potential risks when establishing a business relationship with them.
As part of the Simandou project, we are increasingly required to collaborate with third parties, whether suppliers or subcontractors. These collaborations, while necessary for growth and operational efficiency, carry significant risks if not properly managed. This is where the Third-Party Due Diligence process comes in, an essential process for assessing and managing risks related to business partners.
The due diligence process is initiated for any new third party engaging with the project and existing third parties in our systems when renewing or entering a new agreement. During this process, you will be contacted by a procurement professional to complete forms and provide the following documents:
- The Trade and Personal Property Credit Register (RCCM for those registered Guinea, other registration proofs for foreign companies)
- The tax registration certificate and an up-to-date receipt (for companies registered in Guinea)
- The Third-Party Questionnaire filled out with ample information about your legal entity and activities
- And any other documents if necessary
This process allows us to determine the level of risk, the actions to be taken to mitigate these risks, and consequently, determine if we can engage with you.
Creation and Modification of Supplier Information in Our Management Systems:
Creating a supplier account in our supplier management system ERP is essential in starting a commercial relationship with us. This step of onboarding onto the ERP is crucial to launch purchase orders, thereby ensuring effective tracking, seamless communication, and optimized management of our business relationships.
Steps to create a supplier account:
The Simfer procurement team will be the one to launch this process, not the supplier. To this end, our Procurement team will send you an email requesting the following information:
Documents to provide:
- The status of your company (for Guinean companies: RRCM, NIF, tax registration certificate, and up-to-date receipt)
- The Bank Identity Statement (RIB) of eighteen (18) digits (local companies) and/or IBAN (for foreign companies) signed and stamped; a canceled cheque (if available), bank domiciliation letter
- Creation orders or decrees (for NGOs, government departments, associations, etc.)
Documents to be filled out (by the supplier):
- The third-party questionnaire
- Supplier application form
The procurement team may request additional documents or information if necessary. To finalize the process of creating your business profile in our management system, we engage a third party that must conduct additional checks to comply to various policies, including those related to SOX controls. This third party will send you an email to confirm your bank details via [email protected].
Ensure that you provide them with the same information you provided to the procurement team by responding directly to the email [email protected] (do not create a new email chain). They may also contact you by phone to complete the bank details confirmation process.
The collected data is processed in accordance with our data protection policy.
Terms and Conditions of Purchase Orders (PO):
Purchase orders (PO) play an essential role in managing our relationships with suppliers. They set the terms of our transactions and ensure that all aspects of the order, from product description to delivery, are clearly defined and respected. This official document helps ensure that the transaction is transparent, secure, and meets the expectations of both parties.
What you will find in our Terms and Conditions:
Our Purchase Order Terms and Conditions include essential information, such as:
- General conditions of the purchase order
- Service conditions
- General requirements for working with SimFer
- Liability and dispute resolution
- Final provisions
By reviewing this document, you will be better equipped on the general terms and conditions of the purchase order and better prepared to collaborate with our team seamlessly and effectively.
To facilitate your access to this information, we provide a downloadable document detailing all our purchase order terms and conditions. We recommend reading it carefully before doing business with our company.
Note that any signed contractual clauses supersede the PO Terms and Conditions.
Download the Terms and Conditions of Purchase Orders (PO)
Need Help or Clarifications?
If you have any questions or need help understanding the terms and conditions of purchase orders, do not hesitate to contact the buyer indicated on your purchase order.
Start of Work (Contract Execution):
When your company has been selected and a contract has been signed through our procurement process, it is essential to follow certain key steps to ensure an effective project start and compliance with our requirements. The essential steps to follow after obtaining a contract to ensure productive collaboration:
Receipt of the Purchase Order (PO)
A purchase order (PO) will be issued to you. This document confirms the validity of the contractual agreement and outlines the order conditions, such as:
- Detailed description of the work or services to be performed,
- Delivery or execution schedule,
- Payment terms and financial conditions,
- Compliance and quality requirements.
This purchase order is a legally binding document that serves as a reference for all subsequent steps.
Before starting work or delivering materials, it is imperative that you have received a purchase order. The purchase order will be sent to your existing email address in your supplier profile in our management system. If your purchase order is delayed, please contact your procurement focal point.
